UCLA Health | School of Medicine

Dean's Office Finance & Administration

Requesting Financial Support from DGSOM Dean

Files

Submission deadline dates for 2017 by 5:00 pm.

  • Friday, May 5th
  • Friday, August 4th
  • Friday, November 3rd
Please send completed documents to Lia Bygrave.

We are pleased to introduce a new process for requesting financial support from the DGSOM Dean for academic/programmatic investments. The new process was developed in close partnership with the DGSOM Budget and Finance Advisory Committee, so I want to thank all of its members for their thoughtful evaluation of the new process and their invaluable recommendations for improving it.

The intention of the new process is to empower the Departments, and Major Centers and Institutes that report directly to the Dean to plan and prepare for programmatic investments by streamlining the Dean’s support request process and by providing clarity around the support request review criteria.

In the new process, Chairs and Institute/Center Directors may submit requests for Dean’s support every quarter. Requests for support for urgent retentions may be submitted off-cycle. Requests for Dean’s support for recruitment packages will be considered in a two-step process: First, requests to open searches will be considered during the annual budget planning process. Second, if the search is approved, the Dean’s office contribution toward the recruitment package will be considered when a candidate is identified in combination with a careful evaluation of the candidate’s qualifications and added value to the university by the Dean’s office and the CTSI-DGSOM Recruitment Committee.

Please note that Research Themes do not at this point in time have their own FTE or recruitment funds. The Themes provide input on South Tower space assignments and departments are asked, whenever relevant, to include the Themes in faculty searches and have Theme leaders endorse requests for recruitment support. In addition, a separate Theme-centered seed grant and equipment support program is under development, and the Themes may be asked to comment on other departmental requests that are relevant to the mission of a Theme. Moreover, Theme Leaders may ask for resources for cross-departmental programs, which the relevant Chairs will be asked to endorse.

All requests will be reviewed by an advisory committee to the Dean using consistent evaluation criteria. This change from the current “ad hoc” process allows for a better and fairer prioritization of requests in alignment with the strategic priorities of the DGSOM.

The evaluation criteria used are:

  • Does the proposal align with the strategic priorities and mission of the DGSOM?
  • What is the positive impact of the proposal beyond the requesting Department or Unit?
  • Is the request also a priority for one or more Research Themes?
  • Does the proposal further scholarship, innovation and discovery?
  • Does the proposal advance diversity within the DGSOM (including but not limited to gender, ethnicity, academic/career stage, etc.)?
  • If the proposal is for start-up funding for a new initiative, are plans in place to achieve self- sufficiency?
  • How will success be measured for the proposed initiative/program/faculty action?
  • Is the department/unit willing to be a financial partner with the Dean, Health System, and/or other departments to fund this initiative?
  • Does the proposal duplicate or overlap with other efforts in the originating unit, DGSOM, UCLA Health or UCLA campus?
  • Have contributions from other units been solicited and obtained?

While a “formal” refresh of the DGSOM’s strategic plan will be developed and strategic priorities change over time, the following institutional endeavors are of critical strategic importance to maintain and enhance the DGSOM’s status of excellence in the foreseeable future and beyond:

  • The further advancement of Interdisciplinary Research
  • The implementation of a world class program for Precision Health and Genomic Medicine
  • The advancement of health and health care for all through research
  • The development of a diverse faculty, trainee and staff body
  • The strengthening of our education programs
  • The development of biomedical innovation and technology

We recognize that in addition to these specific priority areas, there are many high-impact and valuable activities in which we need to invest.

The new program support request process was implemented on January 1, 2017. We are committed to evaluating the process after it is implemented and making modifications if necessary.

Specific details about the process can be found in these flow charts. Please do not hesitate to contact Anja Paardekooper with any questions or concerns you have about the process.